Marketing Financial Coordinator

Want to make your name with some of the biggest names in the world?

As a Marketing Financial Coordinator with Reckitt, you’ll have the freedom to succeed. 

Reckitt is more than a company. We’re a growing community of over 40,000 diverse, talented entrepreneurs – driven by our purpose to protect, heal and nurture in the relentless pursuit of a cleaner healthier world. We work each day to ensure that access to high quality hygiene, wellness and nourishment is a right, not a privilege. Drawing on each other’s skills, working together and putting consumers and our people first, we strive to give each and every team member the Freedom to Succeed.  

To make this happen, we’ve created an environment where curiosity is encouraged, ideas are embraced, and ownership is given. Opportunities are everywhere, and ambitions grow. We are an organization that strives for excellence every day, serving our consumers and customers in a better way each day. 

The Role:

This role is responsible for supporting the marketing and finance departments with end to end purchasing to payable management, including contract administration and resolution of invoice processing issues.  Specifically Purchase order creation, invoice reconciliation, and reinforce financial processes and compliance requirements. This position requires you to have experience with SAP or other financial systems, and an ability to document and train others on the systems and processes related to marketing financial transactions. This individual must be able to manage multiple priorities, communicate and partner with a variety of stakeholders within marketing including external suppliers and link back to the financial team, look for opportunities to improve process, and have strong communication skills.

What you’ll do:

Marketing Finance coordination and System / Process Expert

1. Serve as Digital Marketing team’s super user as it relates to financial processes and business systems to support:

• Purchase order requests including to maintain PO request form to ensure it captures all requirements (payment terms, financial coding, contract numbers, etc.) for submitting PO requests to Procurement.
• Diagnose and work with Procurement and Payments team to resolve invoice processing issues and maintain strong communication with PO owner.
• Prepare consumer refund cheque requests and help develop + implement plan to optimize current process.
• Create and maintain vendors in SAP, coordinating with shared service and business partners (I.e. Changes such as Vendor name, payment terms, bank info, address etc.).
• Establish best practices, document, and maintain all processes (working instructions)) related to contract and PO creation, invoice reconciliation for the organization.
• Train new employees in systems and processes
• Assist Managers in open PO review at month end to identify if all goods were received in the month as expected and in line with the budget and provide Goods Receipt systems support.
• Key contact for invoice inquiries from vendors and escalation of issues within the department.
• Works closely Finance business partners for budgets and funds assessment and for invoice issue resolution and escalation. 

Contracting/Scope of Work:

1. Contract completion coordination including using companies’ tools (CLM & Ariba) to document reviews and approvals.
2. Ensure Digital Team stakeholders understand the process & their role (i.e. sending all documents properly filled out and in the right order)
3. Ensure NDA, Vendor Set Up, MSA and relevant privacy assessments are complete & routed in CLM before submitting PO requests (with SOW).
4. Set expectations for timeline to completion for each step of the contract process.
    

How Do You Know If You’re A Fit?

Skills 

• Works within a collaborative, positive team environment and builds strong working relationships with cross-functional team, including marketing, finance, digital, internal support functions, and outside agencies
• Skilled communicator and able to communicate effectively balancing different needs of multiple stakeholders. 
• Strong understanding of financial transaction recording, SAP and ability to communicate with internal and external stakeholders. 
• Ability to manage multiple priorities to achieve deadlines in a timely manner 
• Can work independently and leverage others within marketing and finance to support the responsibilities within the role
• Proactively seeks feedback and opportunities to learn and improve. Can adjust, adapt, respond and be resourceful in the face of change and maintain equilibrium under pressure.
• Constantly looks for opportunities and is proactive in guiding and leading others to reach an improved outcome and recommendations for senior approval

Experience 

• Up to 3-5 years’ experience in financial administration or bookkeeping.
• Knowledge of SAP or equivalent for managing purchasing and accounts payable.
• Demonstrated problem solving skills and adaptability. 
• Experience working with procurement teams and using contract management tools.
• Good knowledge using Microsoft 365 tools including Excel, Word, Teams, Outlook as well as Google Forms
• Project management experience in a matrix environment (accountable for results and working cross-functionally w/o direct line authority)

Education

• College or University with finance or business administration as a focus.

You’ll succeed because…

You’ll join our Marketing team in maximizing the value and impact of our world-famous brands. Going beyond delivery, they innovate and educate to help the nation take control of its own health. They treat our brands like they own them. And their quick thinking is one of the main reasons why we lead so many markets.

Why Reckitt?

You’ll love it because…

…you’ll get to make an impact like never before. The products you help us get out there will make people’s lives better. Our iconic brands will provide an incredible platform for you. And our dynamic culture will help bring the very best out of you, every day.

We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Reckitt Canada will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the Talent Acquisition team of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.
 

Equality

All qualified applicants will receive consideration for employment without regard to age, disability or medical condition; colour, ethnicity, race, citizenship, and national origin; religion; pregnancy, family status and caring responsibilities; sexual orientation; sex, gender identity, gender expression, and transgender identity; protected veteran status; size or any other basis protected by appropriate law.