Personal Assistant- Global IT&D Technology & Security

Description

Want to support on the global stage? As Personal Assistant- Global IT&D Technology & Security, you’ll have the freedom to take your skills and expertise to the next level.

Personal Assistant- Global IT&D Technology & Security

Warszawa, Mazovia Province

You will...

• Personal assistant support in all organisation, communication and administrative matters at a high level.
• Diary management including the booking and management of domestic & international travel via external portal system including visa applications where appropriate.
• Responsible for arranging team meetings including managing all pre-reading, (attending & taking minutes in meetings), following up on outstanding actions.
• Manage expense report submission via the Concur Portal, monthly budget tracking via internal systems.
• Invoice processing and establishing suppliers as required via Ariba Portal for the broader teams. Raising PO’s as required.
• Coordinate and drive general administrative and organisational matters, e.g. organising files; set up new starters; team holiday tracker; updating organisation charts.
• Preparation of presentations using MS Excel and Power Point, which will become part of both internal and external communications for the company.
• Ensuring Directors have appropriate documentation for meetings.
• Provide telephone and administrative support.
• Provide guidance/help to the functional senior management team (organising team events, conferences etc).

You’ll succeed because you have...

• Extensive experience as a Personal Assistant, preferably at Director level and in a large fast paced company.
• Self-starter approach, highly self-motivated and ready to take initiative and ownership.
• Expert level skills using Microsoft Office 365.
• Ability and confidence to expertly answer both internal and external calls, ability to judge on when manager’s approval is required.
• Proven ability to navigate smoothly within a complex global matrix organisation.
• Ability to effectively and logically manage confidential and sensitive information properly.
• Ability to multi-task as no day is the same.
• Flexibility regarding working hours and high change agility.
• Ability to travel occasionally to support off site planned events.

You’ll love it because…

• A unique opportunity to gain experience in working in a multi-functional / multi-national environment
• A friendly yet dynamic working environment
• Potential to build a career within a large multinational organization
• Permanent contract with a wide package of additional benefits

Equality

All qualified applicants will receive consideration for employment without regard to age, disability or medical condition; colour, ethnicity, race, citizenship, and national origin; religion; pregnancy, family status and caring responsibilities; sexual orientation; sex, gender identity, gender expression, and transgender identity; protected veteran status; size or any other basis protected by appropriate law.