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Personal Assistant- Global IT&D Technology & Security

Description

Want to support on the global stage? As Personal Assistant- Global IT&D Technology & Security, you’ll have the freedom to take your skills and expertise to the next level.

 

Personal Assistant- Global IT&D Technology & Security

Warszawa, Mazovia Province

 

You will...

 

  • Personal assistant support in all organisation, communication and administrative matters at a high level.
  • Diary management including the booking and management of domestic & international travel via external portal system including visa applications where appropriate.
  • Responsible for arranging team meetings including managing all pre-reading, (attending & taking minutes in meetings), following up on outstanding actions.
  • Manage expense report submission via the Concur Portal, monthly budget tracking via internal systems.
  • Invoice processing and establishing suppliers as required via Ariba Portal for the broader teams. Raising PO’s as required.
  • Coordinate and drive general administrative and organisational matters, e.g. organising files; set up new starters; team holiday tracker; updating organisation charts.
  • Preparation of presentations using MS Excel and Power Point, which will become part of both internal and external communications for the company.
  • Ensuring Directors have appropriate documentation for meetings.
  • Provide telephone and administrative support.
  • Provide guidance/help to the functional senior management team (organising team events, conferences etc).

 

You’ll succeed because you have...

 

  • Extensive experience as a Personal Assistant, preferably at Director level and in a large fast paced company.
  • Self-starter approach, highly self-motivated and ready to take initiative and ownership.
  • Expert level skills using Microsoft Office 365.
  • Ability and confidence to expertly answer both internal and external calls, ability to judge on when manager’s approval is required.
  • Proven ability to navigate smoothly within a complex global matrix organisation.
  • Ability to effectively and logically manage confidential and sensitive information properly.
  • Ability to multi-task as no day is the same.
  • Flexibility regarding working hours and high change agility.
  • Ability to travel occasionally to support off site planned events.

 

You’ll love it because…

 

  • A unique opportunity to gain experience in working in a multi-functional / multi-national environment
  • A friendly yet dynamic working environment
  • Potential to build a career within a large multinational organization
  • Permanent contract with a wide package of additional benefits

Equality

All qualified applicants will receive consideration for employment without regard to age, disability or medical condition; colour, ethnicity, race, citizenship, and national origin; religion; pregnancy, family status and caring responsibilities; sexual orientation; sex, gender identity, gender expression, and transgender identity; protected veteran status; size or any other basis protected by appropriate law. 

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