Executive Assistant and Admin Lead

We are Reckitt

Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose. Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.

Your responsibilities

Calendar and Schedule Management:

• Coordinate and manage Director’s calendar, appointments and meeting schedules.

Travel Arrangements:

• Coordinate travel arrangements for Director and Plant Leadership Team including flights, accommodation and transportation.
• Prepare itineraries for business travel.

General Administrative:

• Assist Director and Plant Leadership Team in special assignments and/or projects related to Tuas including leadership meetings, on-site and off-site events, visit coordination and management.
• Support the HR administrative and coordination matters on onboarding and offboarding employees and employee engagement activities.
• Maintain records of all sites functional, technical, and leadership trainings for employees. 
• Assist on vendor payment processes.

Facilities Management:

• Support Engineering Team in facilities management and improvement projects execution (liaising with vendors).
• Create a conducive community experience in the administrative workplace that are both engaging and productive with human-centric experiences.
• Lead 5S implementation across functions in within office area.
• Supervise daily operations of 3rd party canteen, office utilities, and transportation services based on contract guidelines.
• Set regular checkpoints with canteen committee to continuously improve services and address any pressing concerns.
• Oversee 3rd party contract services providers to ensure compliance to human rights policy.

The experience we're looking for

• Diploma or degree in Business Administration, Communications, or a related field is often preferred.
• At least 2 years of experience as an Executive Assistant supporting senior leadership.
• Excellent communication, organizational and multitasking abilities in a fastpaced environment.
• Attention to detail, discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Previous experiences in office administration and events coordination are advantageous.