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Business Analyst - Procurement

Role Purpose


The PMO / Business Analyst role sits within the Procurement excellence team.  You'll be required to support projects/ programmes of business change working closely with the Procurement Non Production Spend (NPS) Commercial Director & Procurement Excellence Director, project delivery teams and business functions to provide process improvement, good governance and information sharing.
 

Description

Supporting the Procurement NPS Commercial Director & Procurement Excellence Director in production of analysis / reports to indicate benefits status and financial status 
Lead some specific initiatives (described below)
 

  • Champion best practice approach to project management across the programme, advocating for the latest standards and processes.
  • Asist with assessment of project/ programme delivery against the standards and processes
  • Redefine existing processes to ensure maximum efficiencies 
  • Identification of KPIs to ensure success within the procurement excellence team
  • Participate in identification common capabilities and opportunities for linking up, re-using and sharing of methods/resources between projects to ensure learning from experience is disseminated across the Programme.
  • Maintenance of the plans regularly updating these and issuing to teams 
  • Assisting in the minuting and follow up and preparation of key governance forums supporting the Procurement Directors
  • Documentation and follow up to assist with managing risks & issues within the programme.
  • Producing and collating reports on project progress metrics 
  • Preparing and maintaining an overall schedule for resource use, which avoids bottlenecks and conflicting demands, and sequencing outcomes, to enable the efficient realisation of benefits
  • Rebuilding and enhancing of the current Sharepoint document repository
  • Review and propose remediation plans for key processes which are inefficient (eg. price communication for PS from the central team to the factories)
  • Prepare and maintain a robust induction package for new joiners 
  • Support the contract coverage implementation with data analysis (using internal application)

 

People/Change Culture

  • Promoting strong leadership behaviours in all actions, acting in a transparent and appropriate manner in dealings with stakeholders and members of project teams and the organisation
  • Managing stakeholders, taking account of their levels of influence and interest
  • Identifying, addressing and resolving operational differences between individuals and/or interest groups with support by the project or programme manager
  • Maintaining regular dialogue with stakeholders in the form of updates on project deadlines and progress
  • Ensuring any changes and risks are communicated in adequate time to manage expectations 

 

Quality Assurance

 

  • Ensuring there is a standard, approved way to assess the delivery and execution of activites
  • Maintaining the agreed level of delivery output across the project and highlighting where this is not the case to the right stakeholders
  • Managing the governance process and ensuring all are adhering to it and raising any concerns to relevant managers.  

 

Skills and Experience Required

 

  • Some experience in Project lifecycle delivery
  • Working within the Procurement function
  • Sharepoint / Document repository management
  • KPI creation & tracking
  • Leadership behaviours 
  • Good communications skills
  • Attention to detail
  • Demonstrates a high level of motivation, flexibility, drive and personal commitment
  • Effective time management and organisational skills
  • Able to deal with ambiguity and change
  • Use of basic analysis tools
  • Team Player
  • Relationship Management
  • Attention to detail
  • Ability to plan
  • Financial understanding of projects 
  • Previous experience in analysis
  • Methodical  
  • Program and Project Management qualifications e.g. Prince2, PMI PMP
    PMO Certification (P3O) (Desirable)

Equality

In return you will get a competitive salary with excellent benefits package and a chance to truly develop your career in a globally fast paced environment. 

All qualified applicants will receive consideration for employment without regard to age, disability or medical condition; colour, ethnicity, race, citizenship, and national origin; religion; pregnancy, family status and caring responsibilities; sexual orientation; sex, gender identity, gender expression, and transgender identity; protected veteran status; size or any other basis protected by appropriate law. 

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