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HUB Assistant

 HUB Assistant 
Warszawa, Mazovia Province 

 

Want to see technology make the difference? As HUB Assistant, you’ll have the freedom to innovate, finding new ways to make our business faster, smarter and more agile than ever. 

 

A fantastic opportunity is available for an Assistant to support the Global Reckitt Warsaw Hub Leadership team! 

 

This role is responsible for supporting leaders from various functions that cooperates with high levels of visibility across senior management leadership teams. As an integral member of an experienced and agile team, you will be given extensive and diverse responsibilities across the full mix and will play a key role in supporting a high performing team and be part of shaping the future for Reckitt. 

 

 
 

 

 

You`ll 

  • Personal assistant support in all organisation, communication and administrative matters at a high level. 
  • Diary management including the booking and management of domestic & international travel via external portal system including visa applications where appropriate. 
  • Responsible for arranging team meetings including managing all pre-reading, (attending & taking minutes in meetings), following up on outstanding actions.  
  • Manage expense report submission via the Concur Portal for members of Warsaw Leadership team, monthly budget tracking via internal systems. 
  • Invoice processing and establishing suppliers as required via Ariba Portal for the broader teams. Raising PO’s as required. 
  • Coordinate and drive general administrative and organisational matters, e.g. organising files; set up new starters; team holiday tracker; updating organisation charts. 
  • Ensuring Directors have appropriate documentation for meetings. 
  • Provide guidance/help to the functional senior management team (organising team events, conferences etc). 
  • Managing calendar of events for the Hub, ensure right level of visibility of it across the Hub 

 

You'll succeed because…You have … 

  • experience as a Personal Assistant, preferably at Director level and in a large fast paced company.  
  • Self-starter approach, highly self-motivated and ready to take initiative and ownership. 
  • Expert level skills using Microsoft Office 365. 
  • Ability and confidence to expertly answer both internal and external calls, ability to judge on when manager’s approval is required. 
  • Proven ability to navigate smoothly within a complex global matrix organisation. 
  • Ability to effectively and logically manage confidential and sensitive information properly. 
  • Ability to multi-task as no day is the same. 
  • Flexibility regarding working hours and high change agility. 
  • Ability to travel occasionally to support off site planned events. 
  • Proven ability to work under pressure without compromising on deliverables. 
  • Positive approach to tasks 

 

You’ll love it because… 

  • Unique opportunity to gain experience in working in dynamic, multi-national environment 
  • Potential to build a long-lasting career within Reckitt, based on your skills, preferences and results 
  • Annual bonus 
  • Multisport card 
  • Lunchpass card 
  • Life & health insurance 
  • Access to myBenefit cafeteria 
  • Birthday celebration 
  • Discount card for shopping at Carrefour 
  • Discounts on products in our corporate shop 
  • ..and many more! 

 

 
 

 

 

Equality

At Reckitt, we recognise that in real life, great people don’t always ‘tick all the boxes’. That’s why we hire for potential as well as experience. Even if you don’t meet every point on the job description, if this role and our company feels like a good fit for you, we still want to hear from you. Come and join a team whose purpose is to protect, heal and nurture in the relentless pursuit of a cleaner and healthier world.

All qualified applicants to Reckitt will receive consideration for employment without regard to age, disability or medical condition; colour, ethnicity, race, citizenship, and national origin; religion, faith; pregnancy, family status and caring responsibilities; sexual orientation; sex, gender identity, gender expression, and transgender identity; protected veteran status; size or any other basis protected by appropriate law.

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