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Workplace Facilities Coordinator

City: Barcelona

We are Reckitt

Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose. Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.

Facilities

Our Workplace and Facilities Management team plays a pivotal role in creating and delivering a positive and successful employee experience across our real estate portfolio. We're proud of how our sustainability efforts minimise energy consumption, reduce waste and promote ecofriendly practices, all while orchestrating best-in-class facilities for our people. We're here to create inspiring spaces that our people want to be in, providing a conducive, inclusive and productive work environment, always thinking about workflow efficiency, employee comfort and collaboration. Our team optimises the use of physical spaces, ensuring that we align with organisational goals. This can include defining and evolving our workplace strategy, managing office layouts, seating arrangements, meeting rooms and the associated services required to ensure the successful day-to-day operation of our facilities � including the physical assets such as furniture, equipment, and infrastructure.

About the role

Reporting to the WFRE Senior Cluster Manager for Western Europe. You will collaborate closely with all stakeholders, internal and external, to create and maintain a safe, clean, efficient, attractive and productive work environment that enhances employee engagement.

Your responsibilities

- Facilities management: Implementation of the agreed Workplace and Facilities Management strategy. Take responsibility for facilities budget and work closely with finance to ensure targets are achieved and exceeded. Day-to-day operational management of facility/workplace services. Manage all 3rd parties, being the first point of contact regarding service standards and delivery, and financial accountability. Ensure we have current contracts on services provided by contractors. Take accountability for ensuring all legal requirements that fall under Health & Safety requirements are implemented and adhered to. Strive for continuous improvement of workplace services and end user experience through a regular review of services, processes, and procedures, always with an eye to cost & efficacy. Manage local space planning and allocation. Approve and coordinate new hires and moves, working with HR and IS.

- Project management and procurement: Work closely with stakeholders to define project requirements and translate these into the project scope. Work with procurement to complete the request for proposals (RFP’s), contribute to the creation of selection criteria, and participate in the selection process of the contractor(s). Complete project investment documentation comprising of the Capital Expenditure Request (CER), Budget, and Project Goals and Objectives. Ensure projects are completed within planned timeframes, budget, scope, and signed off accordingly. Manage asset register with Finance team for all asset changes. Complete Project Closeout processes.

- Health and Safety; and Disaster Recovery: Partners with stakeholders to set strategy for Health and Safety within the building. Key member of Health and Safety Committee and Disaster Recovery Team. Spearhead procedures for Emergency Preparedness relative to Facilities. Support the development and revision to Reckitt Security procedures.

The experience we're looking for

3+ years' experience in facility services.
Basic Knowledge of Hard Services – HVAC/MEP
Preferred experience in a corporate office environment with leading facility service team.
Be able to demonstrate project management skills and some experience in project work.
Demonstrate the ability to manage and lead change, ensuring minimum disruption to core work activities.
Have a clear understanding & experience of procurement and contract management.
Professional work experience in directing/managing and planning essential central services such as maintenance, cleaning and security.

The skills for success

Technical skills, Organizational skills, Communication and influencing skills, Attention to detail, Decision-making skills, Analytical and problem-solving skills, Health and safety awareness, Leadership skills, Customer service skills.

What we offer

With inclusion at the heart of everything we do, working alongside our four global Employee Resource Groups, we support our people at every step of their career journey, helping them to succeed in their own individual way. We invest in the wellbeing of our people through parental benefits, an Employee Assistance Program to promote mental health, and life insurance for all employees globally. We have a range of other benefits in line with the local market. Through our global share plans we offer the opportunity to save and share in Reckitt's potential future successes. For eligible roles, we also offer short-term incentives to recognise, appreciate and reward your work for delivering outstanding results. You will be rewarded in line with Reckitt's pay for performance philosophy.

Equality

We recognise that in real life, great people don't always 'tick all the boxes'. That's why we hire for potential as well as experience. Even if you don't meet every point on the job description, if this role and our company feels like a good fit for you, we still want to hear from you. All qualified applicants will receive consideration for employment without regard to age, disability or medical condition; colour, ethnicity, race, citizenship, and national origin; religion, faith; pregnancy, family status and caring responsibilities; sexual orientation; sex, gender identity, gender expression, and transgender identity; protected veteran status; size or any other basis protected by appropriate law.

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