Admin Supervisor

We are Reckitt

Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose.

Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.

​Facilities​

Our Workplace and Facilities Management team plays a pivotal role in creating and delivering a positive and successful employee experience across our real estate portfolio.  We're proud of how our sustainability efforts minimise energy consumption, reduce waste and promote ecofriendly practices, all while orchestrating best-in-class facilities for our people.

We're here to create inspiring spaces that our people want to be in, providing a conducive, inclusive and productive work environment, always thinking about workflow efficiency, employee comfort and collaboration.

Our team optimises the use of physical spaces, ensuring that we align with organisational goals. This can include defining and evolving our workplace strategy, managing office layouts, seating arrangements, meeting rooms and the associated services required to ensure the successful day-to-day operation of our facilities – including the physical assets such as furniture, equipment, and infrastructure.

About the role

Seeking a role where you can truly make a difference? Join us at Reckitt as our new General Support team member, and be part of creating an exceptional environment for our people to thrive. This isn't just any support role; your dedication and hard work will be integral to keeping our facilities spotless, functional, and safe. Whether it's turning chaos into order or being the go-to person for fixing up, your efforts will ensure a smooth sailing workplace for all.

Your responsibilities

• Be responsible for office management from maintaining a clean office environment, visitor management, office courier management, to stationery purchasing and management etc.
• Receiving visitor at the front desk by greeting, welcoming, and directing them appropriately.
• Keep updated records of office expenses, manage costs and make payments monthly.
• Assist line manager to handle invitation letters, arranging accommodation and other logistics during their visit if needed.
• Organize and support employee activities such as monthly birthday party, Friday afternoon tea, employee gathering, annual party, etc.
• Assist line manager to handle the employee onboarding and offboarding process include pre-boarding notice, employee card and contract preparation as required.
• Assist line manager to do employee data maintenance, Commercial Insurance related, GSPP related.
• Assist line manager to implement HR operations and benefits programs e.g. annual health check.
• Act as H&S coordinator of Shanghai office to lead and implement various health & safety activities such as fire drill and ensure a safe and healthy work environment.
• Other job tasks assigned by Payroll & HR Operations Manager

The experience we're looking for

• Customer service attitude and good communication skills
• Professional attitude and appearance
• Good time-management skills, with the ability to prioritize tasks
• Ability to be resourceful and proactive when issue arise
• Competent in Microsoft Office applications such as Word and Excel

What we offer

With inclusion at the heart of everything we do, working alongside our four global Employee Resource Groups, we support our people at every step of their career journey, helping them to succeed in their own individual way.

We invest in the wellbeing of our people through parental benefits, an Employee Assistance Program to promote mental health, and life insurance for all employees globally. We have a range of other benefits in line with the local market. Through our global share plans we offer the opportunity to save and share in Reckitt's potential future successes. For eligible roles, we also offer short-term incentives to recognise, appreciate and reward your work for delivering outstanding results. You will be rewarded in line with Reckitt's pay for performance philosophy.

Equality

We recognise that in real life, great people don't always 'tick all the boxes'. That's why we hire for potential as well as experience. Even if you don't meet every point on the job description, if this role and our company feels like a good fit for you, we still want to hear from you.

All qualified applicants will receive consideration for employment without regard to age, disability or medical condition; colour, ethnicity, race, citizenship, and national origin; religion, faith; pregnancy, family status and caring responsibilities; sexual orientation; sex, gender identity, gender expression, and transgender identity; protected veteran status; size or any other basis protected by appropriate law.