Personal Assistant

We are Reckitt

Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose. Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.

​General Management​

About the role

Your responsibilities

General administration
•    Handle incoming and outgoing mail functions
•    Handle office equipment (copy machines, scanners, printers) for regular maintenance and fixing as required
•    Handle and manage stationery in the department
•    Maintain clear and consistent filing systems, both electronic and paper
•    Conduct bulk mailing and other correspondence-related tasks
•    Answer and handle telephone calls in appropriate manner
•    Arrange appointment for the supervisor(s)
•    Provide administrative assistance to team

Procurement process
•    Search for suppliers and quotations and/or proceed the bidding as to follow company policy
•    Create purchasing request and order (PR/PO) in the SAP system
•    Create Monthly expenses for Director and team
•    Follow up the payment and coordinate with the suppliers as appropriate and follow company policy
•    Monitor budget plan and spending
•    Manage contracts (CLM) by identifying selected vendors, establish and development long term working relation with them

Travel arrangement
•    Book air ticket and accommodation
•    Prepare Travel Acquisition Form (TAF)
•    Coordinate with travel agency for the routine process when needed

Meeting & Event arrangement
•    Set up and coordinate meeting and conference both in-house and offsite
•    Able to work as an event coordinator, when required
•    Assist with special events planning and other administrative activities as needed

The experience we're looking for

•    Mastery in all the standard software applications (Word, Excel, PowerPoint, etc). 
•    Ability to apply analytical skills and identify underlying problems and deliver superior business solutions. 
•    Demonstrated ability to work and communicate in a team environment, with influence over a range of technically and culturally diverse people and delivering results within tight deadlines. 
•    Demonstrated experience in taking responsibility for projects from implementation to successful completion. 
•    Demonstrated ability to make recommendations for the development of ongoing process improvements. 
•    In depth knowledge of standard business computer applications (Word, Excel, PowerPoint, etc). 
•    Basic understanding of accounting procedures and principles including application of internal control standards to the work environment. 
•    Understanding of organizational structure, operating culture, effective work styles, and achieving results in a changing environment.

The skills for success

What we offer

Equality