Project Finance & Workplace, Facilities and Real Estate (WFRE) Coordinator

We are Reckitt

​Facilities​

Our Workplace and Facilities Management team plays a pivotal role in creating and delivering a positive and successful employee experience across our real estate portfolio.  We're proud of how our sustainability efforts minimise energy consumption, reduce waste and promote ecofriendly practices, all while orchestrating best-in-class facilities for our people. We're here to create inspiring spaces that our people want to be in, providing a conducive, inclusive and productive work environment, always thinking about workflow efficiency, employee comfort and collaboration. Our team optimises the use of physical spaces, ensuring that we align with organisational goals. This can include defining and evolving our workplace strategy, managing office layouts, seating arrangements, meeting rooms and the associated services required to ensure the successful day-to-day operation of our facilities including the physical assets such as furniture, equipment, and infrastructure.

About the role

The Project Finance & Workplace, Facilities and Real Estate (WFRE) Coordinator is responsible for managing all WFRE project finance and the day-to-day operations of the Minneapolis, MN office.

Your responsibilities

Project Finance Coordinator
•    SAP POs creation & goods receipting 
•    MDGS Vendor creation
•    Reviewing accuracy of invoices and challenging vendors where necessary  
•    Creating certificate of payment 
•    Ensuring vendors have Certificate of Insurance (COI)
•    Supporting project team/ finance lead with budget tracking & cashflow analysis 
•    Creating monthly budgetary reporting 

Minneapolis Workplace/Sales Office
•    Onsite receptionist 
•    Work with landlord to organize repairs and maintenance work 
•    Ensuring site is safe, clean and tidy, meeting global WFRE standards 
•    H&S site point of contact & lead 
•    Site security liaison, fire Marshall & MERT lead 
•    Ordering and stock snacks, coffee, water and cans 
•    Managing incoming/ outgoing mail
•    Manage department Finances by processing invoices, creating purchase orders, entering vendors, researching
•    Resolving all issues with vendor invoices/POs/MDGS, tracking payments and POs, assisting with monthly accruals and forecasting
•    Prepare monthly P-Card and T&E Reports for Facilities and Sales departments
•    Work with vendors to ensure we have an updated COI, track expiration dates and contact vendors prior to expiration for updated documents
•    Assist with coordination of clean-up days and communication of Reckitt’s Clean Desk Policy
•    Provide Administrative support to facilities and sales departments such as, conference room bookings, ordering catering, etc.
•    Coordinate department meetings/off sites/team building events
•    Order office supplies for the department
•    Assist with other administrative tasks as assigned

This role is not currently sponsoring visas or considering international movement at this time.

The experience we're looking for

• Bachelor's degree preferred; High School diploma required. 
• 4+ years of Office Services or Facilities experience
• Proficiency in Microsoft Office products including strong Excel skills to create spreadsheets and tracking. 
• Project management experience
• Experience with SAP & Ariba systems preferred 
• Finance experience preferred

#LI-Hybrid

The skills for success

Technical skills, Organizational skills, Communication and influencing skills, Attention to detail, Decision-making skills, Analytical and problem-solving skills, Health and safety awareness, Leadership skills, Customer service skills, Financial management skills.

What we offer

With inclusion at the heart of everything we do, working alongside our four global Employee Resource Groups, we support our people at every step of their career journey, helping them to succeed in their own individual way. We invest in the wellbeing of our people through parental benefits, an Employee Assistance Program to promote mental health, and life insurance for all employees globally. We have a range of other benefits in line with the local market. Through our global share plans we offer the opportunity to save and share in Reckitt's potential future successes. For eligible roles, we also offer short-term incentives to recognize, appreciate and reward your work for delivering outstanding results. You will be rewarded in line with Reckitt's pay for performance philosophy.

US salary ranges

US pay transparency

Equality

We recognize that in real life, great people don't always 'tick all the boxes'. That's why we hire for potential as well as experience. Even if you don't meet every point on the job description, if this role and our company feels like a good fit for you, we still want to hear from you. All qualified applicants will receive consideration for employment without regard to age, disability or medical condition; color, ethnicity, race, citizenship, and national origin; religion, faith; pregnancy, family status and caring responsibilities; sexual orientation; sex, gender identity, gender expression, and transgender identity; protected veteran status; size or any other basis protected by appropriate law.