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Site Administrator

City: Shanghai

We are Reckitt

Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose. Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.

Facilities

Our Workplace and Facilities Management team plays a pivotal role in creating and delivering a positive and successful employee experience across our real estate portfolio. We're proud of how our sustainability efforts minimise energy consumption, reduce waste and promote ecofriendly practices, all while orchestrating best-in-class facilities for our people. We're here to create inspiring spaces that our people want to be in, providing a conducive, inclusive and productive work environment, always thinking about workflow efficiency, employee comfort and collaboration. Our team optimises the use of physical spaces, ensuring that we align with organisational goals. This can include defining and evolving our workplace strategy, managing office layouts, seating arrangements, meeting rooms and the associated services required to ensure the successful day-to-day operation of our facilities � including the physical assets such as furniture, equipment, and infrastructure.

About the role

This role is responsible for providing comprehensive administrative and operational support to the R&D site and IW category. It includes office management, employee engagement activities, HR operations assistance, and coordination of documentation and logistics for internal and external stakeholders. The role also supports translation tasks and document control for regulatory purposes.

Your responsibilities

Office & Site Administration：

Maintain a clean and organized office environment.

Manage office courier services, visitor reception, and stationery procurement.

Receive and direct visitors at the front desk in a professional manner.

Keep updated records of office expenses and process monthly payments.

Organize and support employee engagement activities (e.g., birthday parties, Friday tea, annual party).

Support site-wide and team-level events with logistics and communication.

Support R&D daily operations such as payment submissions and office goods receipts.

Support meal assistance management

HR Operations Support：

Assist with employee’s onboarding and offboarding processes, including card preparation.

Assist with employment date, invitation letters, accommodation, and logistics for visitors or traveling employees.

On site training coordinator and benefit admin support

R&D Support & Document Management：

Assist with translation of documents (English to Chinese) and ensure format consistency if required

Organize and maintain structured document filing systems.

The experience we're looking for

Bachelor’s degree in English, administrative or related fields.
1–2 years of administrative experience in a multinational company preferred.
Strong proficiency in Microsoft Office (Excel, Word); Python knowledge is a plus.
Excellent communication and time management skills.
Fluent in English
Strong organizational skills and ability to work in a matrix environment.
Agile, resilient, and collaborative mindset.

What we offer

With inclusion at the heart of everything we do, working alongside our four global Employee Resource Groups, we support our people at every step of their career journey, helping them to succeed in their own individual way. We invest in the wellbeing of our people through parental benefits, an Employee Assistance Program to promote mental health, and life insurance for all employees globally. We have a range of other benefits in line with the local market. Through our global share plans we offer the opportunity to save and share in Reckitt's potential future successes. For eligible roles, we also offer short-term incentives to recognise, appreciate and reward your work for delivering outstanding results. You will be rewarded in line with Reckitt's pay for performance philosophy.

Equality

We recognise that in real life, great people don't always 'tick all the boxes'. That's why we hire for potential as well as experience. Even if you don't meet every point on the job description, if this role and our company feels like a good fit for you, we still want to hear from you. All qualified applicants will receive consideration for employment without regard to age, disability or medical condition; colour, ethnicity, race, citizenship, and national origin; religion, faith; pregnancy, family status and caring responsibilities; sexual orientation; sex, gender identity, gender expression, and transgender identity; protected veteran status; size or any other basis protected by appropriate law.

Job Segment: Nutrition, Counseling, Healthcare