Engineering and Facilities Project Coordinator

We are Reckitt

​Supply​

About the role

The Engineering Coordinator provides administrative, operational, and systems support to the Engineering Department. This role is responsible for managing purchase orders, invoice processing, contractor coordination, document control, and the day‑to‑day administrative needs that ensure smooth execution of engineering, maintenance, and capital project activities.

The Engineering Coordinator acts as the central point of contact for internal partners, vendors, and cross‑functional teams, maintaining accuracy, efficiency, and compliance in all departmental processes.

This role is not currently sponsoring visas or considering international movement at this time.

Your responsibilities

Purchasing, Invoicing & Vendor Coordination

• Manage the full purchase order and invoice process, including creating POs, coding and routing invoices for approval, tracking status, and resolving discrepancies.
• Maintain accurate vendor and contractor documentation, support onboarding, and serve as the primary administrative contact.
• Coordinate vendor and contractor scheduling, site access, permits, and compliance requirements.

Engineering Administration & Communication

• Serve as the central administrative support for the Engineering department and expanded on site partners, handling scheduling, visitor registration, meeting coordination, agenda preparation, minutes, and follow‑up tracking.
• Provide on boarding support for engineering team members; coordinate workplace/workspace needs, assist for systems orientation.
• Manage engineering team office supplies, tools, and safety supplies.
• Coordinate across Digital tools to perform engineering administrative functions such as; web based project management system, interact with third party project accounting systems, interface with internal and external document management systems.
• Manage shared inboxes, departmental communications, documentation systems, training records, logs, and compliance files.

Project & Work Order Support

• Assist engineering leaders with project tracking, timelines, documentation, and reporting.
• Create, update, and manage work orders in the CMMS (as applicable).
• Organize and maintain drawings, technical documents, vendor files, and project records.

Budget & Reporting Support

• Support operating and capital budget tracking by updating spreadsheets, dashboards, and cost trackers.
• Prepare regular financial and operational reports, including spend summaries, open POs, and invoice aging.

Continuous Improvement & Process Optimization

• Identify and implement opportunities to improve administrative, purchasing, and documentation processes.
• Support adoption of new tools, systems, and departmental standards to enhance accuracy, efficiency, and compliance.

Physical Requirements

• Standard office environment with occasional visits to production or engineering areas.
• Ability to sit or stand for extended periods.
• Ability to manage digital files, documents, and multiple systems at once while maintaining accuracy and organization.

The experience we're looking for

• Associate or bachelor’s degree in engineering, Project Management, or a related technical field, or suitable experience in lieu of formal qualification.
• Experience in administrative, coordination, or support roles (engineering, maintenance, supply chain, or operations preferred).
• Strong organizational skills and high attention to detail.
• Experience managing purchase orders and invoices (ERP systems preferred—SAP, Oracle, Coupa, etc.).
• Proficiency in Microsoft Office (Excel, Outlook, Word, Teams).
• Ability to communicate professionally with vendors, contractors, and internal teams.
• Ability to manage multiple priorities in a fast‑paced environment.
• Experience in a manufacturing, facilities, or engineering environment.
• Familiarity with Engineering and Maintenance business systems (e.g.,SAP, Kneat, ProCore, AutoCAD, Maximo, Fiix, eMaint).
• Basic understanding of engineering or maintenance workflows.

What we offer

US salary ranges

USD $69,000.00 -  $103,000.00

Hiring Range up to 80K

US pay transparency

Equality